Hodnett Cooper Vacation Rentals, Inc Policies
Reservations: A valid credit card is required for all reservations. For payment, we accept cash, personal check, American Express, MasterCard, Visa, and Discover. There will be a $30 surcharge on all returned checks.
Minimum stays are required and vary throughout the year.
Daily & Weekly Reservations
Due at Time of Booking (arrival date more than 180 days away) = $100 (refundable) and Optional Travel Insurance
Due 180 days prior to arrival = 50% of total rental amount, including all taxes and fees (less monies already paid)
Due 60-days prior to arrival = Remaining balance owed
Due at Time of Booking = $100 (refundable) and Optional Travel Insurance
Due 90 days prior to arrival = 50% of the first month’s total rental amount, including all taxes and fees (less monies already paid)
Due 30-days prior to arrival = Remaining balance owed for first month and any partial month, including all taxes and fees. Rent owed for subsequent months is due at the beginning of each month thereafter.
Daily & Weekly Reservations
Notice given more than 180-days prior to arrival: 100% of rate refunded, less travel insurance premiums paid.
Notice given between 60 and 180-days prior to arrival: Deposits refunded, less 10% of the total rental amount and travel insurance premiums paid.
Notice given within 60-days of arrival (or no notice given): No refunds
Notice given more than 90-days prior to arrival: 100% Refund
Notice given within 90-days of arrival (or no notice given): No refunds
Additionally, early departures require advance notice in writing 30-days prior to departure and are subject to a penalty equal to one month’s rent at the highest published rate.
To protect your vacation investment, and to avoid the loss of deposits paid in the event of cancellation within the guidelines outlined by CSA Insurance, Hodnett Cooper strongly recommends the purchase of Travel Interruption Insurance.
Travel Interruption Insurance: The cost of Travel Interruption Insurance, which is 6.5% of the base rental amount including sales tax, may be added to any reservation. Should you wish to purchase coverage, you have the option to do so at the time of reservation, either by phone or online. If purchased, you have a 10-day “free look” that allows for a full refund of the insurance premium paid. 10-days after purchase the travel insurance premium is non-refundable. Additionally, premiums are non-refundable after you depart for your trip, even if within the 10-day “free look” period. Travel Interruption Insurance may be purchased any time prior to departing for your vacation, however if purchased after final payment of deposits, the plan will not cover any pre-existing conditions. CSA Travel Protection reimburses for pre-paid non-refundable expenses, due to certain unforeseeable circumstances that may cause you to cancel, interrupt, or delay your trip. The most common reasons include family death, illness or Mandatory Hurricane Evacuation.
Refunds: No refunds are granted for early departure, inclement weather, eviction, mechanical malfunction, or interruption of utilities. We will make every effort to ensure necessary repairs are completed in a timely manner.
Reservation Surcharge: A surcharge is applied to every reservation, which includes housekeeping charges, an administration fee, and a damage waiver. Each residence will be cleaned before arrival and upon departure. Additional cleaning can be scheduled for an extra charge. The damage waiver fee covers unintentional damages of up to $3000 per stay. Unintentional damage must be reported by the guest before departure to be covered by the damage waiver. If an accident is not reported, repairs will be made at the guest’s expense. Damage caused by pets is not covered.
Taxes: State sales tax (7%, effective April 1, 2017) and county hotel-motel tax (5%) is collected on the first 30 nights of all stays. State sales tax only is collected on the 31st-90th nights of all stays. Tax requirements are subject to change by state and local taxing authorities.
What to Expect:
All Residences Are Furnished With:
Starter Supply of Toilet Paper
Starter Supply of Bar Soap
One Roll of Paper Towels
Two Packs of Powdered Dishwasher Soap
Sheets, Blankets, Towels, Pillows, Wash Cloths
Glassware, Cookware, & Flatware
Air Conditioning & Heating
Major Appliances (Microwave, Oven, Stove, Toaster, Coffee Maker, Iron)
Washing Machine & Dryer
Other notable amenities, such as DVD players, sleeper sofas, and grills are included in property descriptions when applicable.
Suggested Items To Bring Along:
Beach Chairs & Beach/Pool Towels
Personal Care Items (Additional Toiletries, Hairdryers, etc.)
Food & Condiments
Cribs, Highchairs, Games, Toys, etc.
Behavior: Loud or unruly behavior is strictly prohibited. Management reserves the right to evict, without refund, any person who creates a disturbance or becomes a nuisance.
Age: One individual in each party must be at least 25 years of age and occupy the property during the entire reservation period.
Check-In & Check-Out: Check-in time is 4:00 pm. Check out is 10:00 am.
Pet Policy: Residences do not accept pets, unless noted. Properties designated as pet friendly require a $150 non-refundable pet fee. Size, type, and quantity restrictions may apply. Violation of the pet policy will result in a penalty of $300, and may also result in eviction and forfeiture of rent.
Smoking: Unless otherwise noted, all residences are designated non-smoking. Smoking inside a non-smoking residence, or outside with doors/windows open, will result in a minimum charge of $300 for additional cleaning.
Occupancy: The occupancy limitation for each residence is designated in the property description. In addition, Hodnett Cooper Vacation Rentals prohibits more than 5 (five) unrelated people from occupying a residential property. The named reservation holder must occupy the property for the entire duration of the reservation period. Management reserves the right of eviction, without refund, for unauthorized occupancy.
Property Use (Events): Hodnett Cooper Vacation Rentals rental homes and condominiums are to be used as personal vacation rentals only. You shall not assign or sublet said premises, or any part thereof. You agree to abide by all Glynn County rules and regulations and all homeowner association covenants or conditions pertaining to the rental residence. Further, weddings, events, and other gatherings that exceed the stated maximum occupancy for a property are strictly forbidden. Failure to comply shall be cause for eviction without refund.
Telephone: Please note that most residence DO NOT have local landline telephones. If you require a telephone in your unit, please contact one of our vacation rental team members for a list of residences with telephone service.
Substitution: Management strives to comply with all reservation requests for specific residences. However, due to changes in residence ownership, properties being removed from rental unforeseen mechanical malfunctions, or other unforeseen circumstances, we cannot guarantee a specific rental property. We reserve the right to change assignments without notice or liability. Guests will have the option of selecting from available properties at the published rate or receiving a complete refund of their reservation deposit.
Rates: All rates are subject to change without notice.
Interest Bearing Account: Guest is hereby notified that all monies collected are placed into an interest bearing account in which the interest shall accrue to the benefit of Hodnett Cooper Real Estate, Inc.
Innkeeper Law: Hodnett Cooper Vacation Rentals, Inc operates under Title 43 of Georgia Code as an innkeeper.
Properties for Sale: Occasionally, vacation residences are listed for sale. We will make every effort to schedule showings so as not to interrupt your vacation.
Parking: Parking is limited. Allotment is decided on a first-come, first-served basis. If a community requires a parking permit, one will be included in the check-in packet. Many properties have restrictions for vans, trucks, campers, boat trailers, etc. For additional details, please contact us.
Golf carts are permitted on the streets of St. Simons Island. If you choose to utilize a golf cart during your stay, please note that electricity is not available in garage/parking areas of condominium communities.
Grills: Outdoor grilling is permitted only in designated areas. Grilling on decks, balconies, or screened porches is prohibited by law. Please use caution when grilling.
Pools & Hot Tubs: Lifeguards are not provided. Guests are responsible for the safety of themselves, their children, and their guests. Pool and Hot Tub facilities are for the use of registered guests and property owners only. If identification tags are required for community pools, they will be included in the check-in packet. Diaper age children are required to wear swim diapers when using swimming pools. No discounts or refunds will be issued for pool or hot-tub malfunctions or closures.
Utilities: Rental rates are inclusive of all utilities including, electricity and/or gas, local telephone service (unless otherwise noted), basic cable television, water, sewer, and waste disposal. Any additional services, such as Internet, will be noted in the property description. As previously stated, interruption of utilities does not warrant refunds. However, management will make every effort to resolve such interruptions in a timely manner. Stays greater than 30-days in length, are subject to an excess utilities surcharge when utilities are significantly higher than average due to their occupancy.
Beach Rules: Glynn County Code of Ordinances sets the following regulations for beach usage: 1) no glass containers, 2) no motorized vehicles, 3) no littering. Animals are prohibited on the beach from 9:00am to 6:00pm, Memorial Day through Labor Day. At other times, animals are permitted and must remain in the owner’s immediate control. Animal owners are required to clean up after their animals on the beach at all times.
Right of First Refusal: We offer the right of first refusal to our current guests for future year accommodations. If you would like to reserve your current accommodations for the same time period next year, please notify us before departure on daily and weekly reservations, or within two weeks of checking-in for monthly reservations. Otherwise, we will make the residence available to other guests.
Any amount or installment that is not paid when due shall accrue interest at a rate of one and one-half percent per month from its due date. If any sum due hereunder must be collected by an attorney, you agree to pay the reasonable costs of collection and reasonable attorneys fee equal to fifteen percent of the principal and interest due, and any judgment obtained shall accrue post-judgment interest at a rate of one and one-half percent per month. By agreeing to the terms and conditions of this rental agreement, you consent to the jurisdiction of any court of competent jurisdiction in Glynn County, Georgia for any suit, action or proceeding arising from or related to this rental agreement, and waive any objection that such venue is inconvenient.